Invoice Template for Excel
A real Excel file with working formulas — pick a style below and download it blank, ready to fill in yourself.
Cell D7 = SUM(D4:D6) — a real formula, not a fixed number
Sample preview — not your real data
Modern
Cell D7 = SUM(D4:D6) — a real formula, not a fixed number
Sample preview — not your real data
Classic
Cell D7 = SUM(D4:D6) — a real formula, not a fixed number
Sample preview — not your real data
Minimal
Each downloads a blank Excel (.xlsx) template — no data required.
Want one prefilled with your own details instead? Use the generator, or browse all free invoice templates.
No formulas to build yourself
One wrong cell reference in a hand-built Excel template can throw off an entire invoice. This template's formulas — line amounts, subtotal, tax, total, and balance due — are generated correctly every time, so there's nothing to inspect or fix before you send it. Set your tax rate once in the Tax rate cell, and record a deposit in Amount Paid if the client has already paid part of the invoice.
Three styles, pick what fits
Modern, Classic, or Minimal — each downloads instantly as a ready-made .xlsx with the formulas already wired up (quantity × rate per row, SUM for the subtotal, tax and balance due below it), so you only fill in your own details. Prefer it prefilled with your own details instead of blank? Use the generator, which exports as PDF.
Excel: the pros and cons
- + Real formulas — change a quantity or rate and the totals update instantly, no manual maths.
- + Easy to adapt for similar jobs — duplicate the sheet and swap in new line items without rebuilding the structure.
- + Works in Google Sheets too — no Microsoft license required to open or edit it.
- − Easy to break by hand — a formula referencing the wrong row after you insert a line is the most common source of wrong totals in Excel invoices.
- − Less polished by default — a spreadsheet reads as a working document, not a finished one; send the PDF for the version your client actually sees.
Excel vs PDF: which should you send?
Send the PDF for the finished invoice going to your client — consistent formatting, can't be accidentally edited. Use the Excel file when you want to keep working the numbers yourself, hand it to an internal accounting team, or need a spreadsheet you can adapt for a similar job later.
Related templates and tools
Prefer a different format? See the Word or PDF version. Not sure which format fits your situation? See which invoice template format to use.
Frequently asked questions
Real formulas — each line's amount is quantity × rate, the subtotal is a SUM, tax is the subtotal times the rate you type into the Tax rate cell, and the balance due is the total minus any amount already paid. Change a quantity, rate, or tax rate and everything recalculates.